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The Important Module for Bonded Zone in Indonesia: IT Inventory

Nova Ulaila Dewi, Marketing Assistant Manager, PT SystemEver, Indonesia

Since 2019 businesses in the Bonded Zone area have been required to have an IT Inventory, an information system that is designed and built by a company related to inventory by integrating input, process, and output systems to generate inventory-related information needed by stakeholders. With this integration, the resulting information system becomes faster, and more accurate, and maintains a track record of transaction activities and processes it conducts.

IT Inventory ownership and management is a mandatory prerequisite for a company to obtain a license as bonded zones. The party entitled to give a company license as a bonded zone is DJBC (Directorate General of Customs and Excise). This authority was delegated to the vertical agencies of DJBC in each region.

System Ever Indonesia Creating IT Inventory for the Indonesian Market

In the ever-evolving landscape of business solutions, adaptability is key. Recognizing the dynamic nature of the Indonesian market, System Ever Indonesia has unveiled an enhanced ERP add-on feature: IT Inventory. This strategic adjustment is poised to revolutionize inventory management practices, offering tailored solutions that cater to the unique needs of businesses operating in Indonesia.

With a keen focus on consistency and innovation, this enhancement aims to address the evolving demands of both clients and regulatory authorities.

At its core, the IT Inventory feature is designed to streamline inventory management processes, offering real-time tracking of crucial metrics such as income, expenditure, work progress, adjustments, and stock levels in the Bonded Zone area. By providing comprehensive insights into inventory operations, businesses can make informed decisions, optimize resource utilization, and enhance operational efficiency that can be integrated with DJBC. Moreover, the IT Inventory add-on boasts robust reporting capabilities, ensuring compliance with regulatory standards set forth by the Indonesian government such as :

  1. Provides a robust storage and presentation mechanism for historical activity data, enabling users to efficiently track records and updates spanning two years.
  2. Its online accessibility ensures convenience and flexibility, with stringent data security measures and user authentication protocols in place, including regular password updates to safeguard sensitive information.
  3. The system’s authorized access feature is designed to align with organizational hierarchies, granting tailored permissions to personnel based on their specific roles, thereby ensuring data management following designated responsibilities.
  4. Moreover, the seamless integration with customs documentation streamlines operations, facilitating the generation of detailed reports per document, encompassing vital information such as type, number, and date.
  5. Lastly, the direct oversight of relevant activities and accounting processes by the Directorate General of Customs and Excise underscores the system’s commitment to legal compliance, fostering trust and transparency within the regulatory framework.

System Ever Indonesia’s IT Inventory solution is not just about meeting regulatory requirements; it’s about driving tangible benefits for both clients and the government, because the IT Inventory feature facilitates seamless collaboration between businesses and government entities, providing direct access to relevant data and ensuring compliance with customs and excise regulations. This collaborative approach strengthens trust and transparency, fostering a conducive business environment that benefits all stakeholders.

One of our existing clients is PT. Woneel Indonesia is a textile manufacturing company that provides gloves. The company is located in Gunung Kidul, Yogyakarta. Previously, the company did not implement an IT Inventory system, so the process of recording operational activities and goods inflow and outflow was still manually done and not integrated with the DJBC (Directorate General of Customs and Excise).

However, after the IT inventory was implemented, the results of recording operational activities in each department related to inventory will be stored in the company’s database and the data that has been recorded in the database can be accessed directly by the DJBC. Because this system provides a structured and supervised approach to managing inventory, it ensures smooth operations and optimizes supervision efficiency by the DJBC.

 

So far, after implementing the IT Inventory System Ever Indonesia, Woneel Midas Leather has successfully obtained the Category A label – (Integrate System) (the highest value based on DJBC assessment standards).

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